Paper, Tutorial and Special Session Proposal Submission deadline
Friday, 5 January 2024
All author notification
Friday, 8 March 2024
Stage 2 for special session submissions opens
Monday, 11 March 2024
Deadline for special session submissions
Friday, 5 April 2024
Special session notifications
Friday, 19 April 2024
Author registration deadline
Friday, 29 March 2024
Presentation submission deadline
Date to be confirmed
PEMD 2024 Conference
10 - 13 June 2024
Submitting a Paper
Submit a paper
- The recommended paper length is 6-8 pages. Papers should not exceed this limit.
- Each paper should be the author’s original work and previously unpublished in the form submitted.
- Please ensure the subject of your paper falls under one of the topics in the technical scope.
- Sales pitches will be rejected.
- Please prepare your full paper file using the full paper template.
- The working language of the conference is English.
- Please leave enough time when writing your paper for your company or employer’s approval/review if this is required.
Submitting a Tutorial
The PEMD Organising Committee is also welcoming the submission of proposals for Tutorials.
Tutorials will take place on Monday, 10 June, preceding the main conference programme days. and offer insight into new and innovative technologies and projects aligned to and/or impacting the themes of PEMD.
No written papers are required but there is the option to include a formal paper if routes to publish are desirable – special session papers will be treated in the same way as a standard PEMD paper including peer review and the aforementioned publishing and indexing, those wishing to publish an accompanying paper will be subject to the relevant author fees.
Tutorials are anticipated to take anywhere from 2 hours up to 6 hours in length with ¼, ½ and full day options for scheduling available.
All tutorial proposals must be submitted here. If accepted your proposed speaker/s will be asked to submit either a full paper for publication or an abstract (depending on your preference) to be reviewed and including more detail.
The Organising Committee strongly encouraged at least one of the following elements in tutorial proposals:
- Industry led or co-hosted lectures.
- Interactive approaches which may including hands-on demonstrations
and practices but certainly a good degree of instructor to audience discussion.
- Application focused session on tools or methods for the practicing engineer.
- Topics that engage the audience in formats that serves to communicate with
- Subjects which are aligned with the technical scope of PEMD and may benefit attendees with on-going or future studies or training.
- An approach which seeks to demystify and cover complex subject matter in an easily accessible manner.
Tutorial proposals which would be less desirable are those which:
- Have narrowly focused topics – are too niche.
- Are not well-balanced between theory and examples and case study of application.
- Focus on publicly available research or the ongoing research work of the presenter.
- Attempt to promote products or services. If you are interested in sponsorship opportunities, including tutorials, please email email@example.com
Submitting a Special Session Proposal
Submit special session proposal
For the first time, the PEMD Organising Committee is welcoming the submission of proposals for special sessions.
Special sessions will be incorporated into the main conference programme and offer insight into new and innovative technologies and projects aligned to and/or impacting the themes of PEMD.
No written papers are required but there is the option to include a formal paper if routes to publish are desirable – special session papers will be treated in the same way as a standard PEMD paper including peer review and the aforementioned publishing and indexing.
Materials presented in the Special Sessions will not be included in the conference proceedings (unless a formal paper is submitted). Each session will be assigned either one or two 60-minute slot(s), subject to the conference programme schedule and proposed content.
All special session proposals must be submitted here. If accepted your proposed speaker/s will be asked to submit either a full paper for publication or an abstract (depending on your preference) to be reviewed and including more detail.
The Organising Committee welcome proposals for special sessions which offer an interactive format:
Informal ‘TED Style’ talks with or without slides:
- Full Q&A panel
- Oxford Style Debate to include subjects debated with strong opposing views
- Fire Side Chat – an observed conversation between a subject matter expert and interviewer
- Workshop sessions exploring possible solutions to a presented challenge
- Other creative or hybrid styles.
Special Session proposals which include at least one of the following will be viewed favourably:
- Significant industry or government participation or involvement in the content development
- Industrial application-oriented
- Collaborative cross-disciplinary topics or teams
- Creative formats outlined above that engage the audience. They are likely to be of interest to an industry audience.
Special Sessions should avoid:
- Established and well-documented topics
- Straight forward academic style lectures
- The promotion of a particular product or service – sales pitches will be rejected
- Incomplete plans for session development. Speakers proposed should be well informed and where possible already confirmed to participate.
Recommended Sections for Special Session Proposals:
- Special Session Title.
- Proposed Session Format: Describe the format being sure to outline ways in which the session will be interactive. Please also include any elements that may require additional AV, software, technical demonstration, etc.
- Proposed Timing: An indication of the time you anticipate requiring to deliver the session including a rough breakdown of timings in terms of duration for each speaker and/or element of the session.
- Session Organisers: Typically the individual(s) submitting the proposal but if different please make this clear.
- Session Speakers: Please include an indication of the speakers' availability, i.e. confirmed or tentative.
- Session Outline/paper abstract: At the first submission stage you need only list the proposed topics/titles/activities a detailed description is not necessary.
- Organiser Biography: No more than 200 words for each person. External website links can be included, i.e. university or LinkedIn profile.
- Speaker Biography No more than 200 words for each person. External website links can be included, i.e. university or LinkedIn profile.
- Ensure you have your full paper file ready, converted into PDF file format.
- Please ensure you have read and understood the Assignment of Copyright terms.
- If the paper is Crown or US Government copyright please email firstname.lastname@example.org to request the appropriate publishing form.
Instructions for the Submission System
Step 1: Register as a new user
- Enter the online submission system.
- Click “Sign up” and enter your email address/password.
- You will receive a confirmation email containing a link to activate your account.
Step 2: Submitting
- Login to the submission system.
- Once all fields are complete, you will receive a confirmation email containing your submission details and reference number.
- If you are submitting more than once, you can use the same user account
What happens next…
- Following the reviewing process, successful authors will be invited to attend and present their work at PEMD 2024 by PowerPoint Presentation or Poster Presentation.
- Successful authors must register to attend and present their work at the conference by Friday, 29 March 2024.
- If an author does not attend and present the submission, the paper will not be published.
- Authors submitting more than one paper, must pay the additional paper fee, for each additional paper submitted.
- The IET cannot meet any travelling or subsistence expenses for authors, either prior to or during the conference.